Do you plan to use Groove's shared SMTP server's (powered by Sendgrid) to deliver your emails? If yes, you will need to complete the steps below to allow for increased deliverability to your customers.
Note: If you had previously set up DKIM and SPF records for your SMTP sending, you will need to migrate to the newer improved CNAME version below.
Adding CNAME records to your DNS validates your sending email address from Groove, improving your email deliverability and white labeling your emails.
This is done by making your email deliverability compliant with the DMARC authentication standard, adding an additional layer of security against potential hackers and spoofing of your domain.
This feature is only available to Inboxes making use of Groove's SMTP servers. If you have connected your Inbox with Gmail OAuth, you will need to configure your own DMARC setup within the Google's admin section.
Step 1: Login to your DNS provider
Locate the DNS control panel for your domain or contact your DNS hosting company to get assistance in finding that.
Step 2: Find Your CNAME Records
Next, in Groove, you need to go to the Inbox you would like to add the CNAME records for:
- Go to Settings → Channels → Email
- Select which inbox you would like and click the pencil icon to edit
- Go to the SMTP configuration tab, you will see the 3 CNAME records that you will need to add to your DNS
Step 3: Adding CNAME records in your DNS provider
Next, you'll need to create the CNAME records within your DNS provider's administration panel and configure it to point to your Groove host. Each of the CNAME records will need to be added individually. Please refer to your DNS providers documentation for exact steps to add these records.
Here is an example of adding a CNAME record to a DNS provider:
Step 4: Checking Your New DNS Settings in Groove
Go back to Groove and to your Inbox and SMTP tab. Here you will be able to test that your CNAME records have published. Just under the CNAME records listing is a "Test DNS" button that will show you if the records are set up correctly or not. For each CNAME record there are 2 possible states:
- Invalid: The records are set up incorrectly or haven't been setup
- Valid: You're good to go!
If you are getting an Invalid message, please verify with your DNS provider that the new records are published. In some cases, you may need to escalate this to verify with your provider.
Groove will run a verification daily at midnight Pacific Time to check that your DNS is configured properly. If there is an issue detected, your white labeling will be disabled.