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How the Productivity Reports are Calculated

Reporting

How the Productivity Reports are Calculated

Details on how the various stats in the Productivity Report are calculated.

Last updated on 23 Aug, 2023

To find your Productivity report head to Reports → Productivity.

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Some important definitions to note as far as reports are concerned:

  1. Conversations = tickets

  2. Resolutions = conversations that are marked as closed (with or without a reply)

  3. Customer = each unique email address/contact who sends you a message

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Productivity Stats

First Reply Resolved

  • The percentage of resolved conversations that were resolved with a single response. That is the number of resolved conversations with a single reply divided by the number of resolved conversations with one or more responses.

Assigned Conversations

  • The number of conversations assigned in the currently selected time period divided by the number of conversations created in the currently selected time period. Note the first is not necessary a subset of the second, so it is not the percentage of conversations that were created and then assigned.

Median First Response Time

  • The average time between a conversation being created and the first response send by an agent.

Median Response Time

  • The average time it takes to reply to messages.

Median Resolution Time

  • The average time between a conversation being created and it being closed for the final time, excluding the time a conversation spent being snoozed.

Average Replies Per Resolution

  • The average number of replies sent from an agent to a customer for resolved conversations. Resolved conversations with less than one reply will not be included in this calculation.

Understanding the Line Graph

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Average Resolution Time 

  • The day the conversation was closed is the day that the value is included on the x axis.

Average First Response Time

  • The day the response was sent is the day that the value is included on the x axis.

To change the productivity metric shown in the graph, click on the title and then select from the dropdown menu. 

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